7 Microsoft Word Tricks!

Many of us use Microsoft Word every day, navigating and utilizing the tool in the same way we did in 1999… minus the cute paper clip guy – we sure miss that guy!

The Saffire Team has compiled a list of some of the more unique tips and tricks that we have picked up over the years. We recommend you open up Word when reading through the list in order to try out some of our tricks!


1. Configure Paste Options

Need to cut and paste from a bunch of documents? It can become a formatting nightmare! Word “tries” to be helpful when copied text is pasted into a document by automatically retaining the source formatting, while providing the option to change the text to match the formatting of the current document.

To avoid having to choose formatting option every time text is pasted, click File, followed by Options and then click on Advanced. In the ‘Cut, copy and paste’ heading, you can use the first four drop-down menus to set a default setting for format pasting.

While configuring these options in Word, uncheck the box labelled ‘Show Paste Options Buttons’ to prevent the formatting options pop-up window from being displayed in the future.


2. Show and Hide the Toolbar:

Have you ever been typing away and all of a sudden a random mouse click hid your entire toolbar? It’s a simple fix, but in the moment it can be really frustrating!

To get the toolbar back, double-click one of the tabs at the top of the ribbon to toggle the toolbar on and off. Also, you can use the keyboard shortcut – by simply pressing [Ctrl]+[F1].

If you want to hide it, click the up arrow icon on the far right side of the toolbar.


3. Utilize the Quick Access Toolbar:

An underutilized tool that can save a ton of time! The Quick Access Toolbar (QAT) is a small, customizable toolbar that exposes a set of commands that are specified by the application or selected by the user.

The following screenshot shows where QAT can be found and edited.


You can pick from a list of 20 shortcuts like print, insert hyperlink, add table, etc.

One of the most necessary shortcuts to add is Print. This will immediately send your document to the printer.


4. Remove Formatting:

Your document can get really messy when dealing with varying fonts. If text has been formatted and you change your mind about how it should appear, highlight the section of text, and press [Ctrl]+[Space] and it will clear all formatting!


5. Adjust Font Spacing in Headings:

A fairly simple, yet forgotten feature is to adjust text spacing. Text space can be used to help ensure that a heading fits on a single line, rather than wrapping onto a second, or can be expanded to reduce the amount of white space in a line.

Highlight a line of text, right click and select ‘Font’ from the context menu. Then click ‘Advanced’ and ‘Spacing’. The ‘Spacing’ section has a drop-down where you will choose if you want to condense or expand the spacing in-between the letters. Use the up and down arrows in the ‘Spacing’ section to expand or compress it.


6. Compare Documents

There are various reasons why you might want to compare two documents. Word provides the option to open two files side by side for this very purpose. However, if you’re using a monitor in portrait mode, document comparison is less useful than having one document displayed above the other.

Open the documents you want to compare and click the ‘View’ tab on the toolbar. Click ‘View Side by Side’ button and then click ‘Arrange All’. Press ‘Synchronous Scrolling’ and you can scroll through both of your documents at the same time.



7. Paste Text with the Spike:

While the Clipboard provides a useful way to copy and move text around a Word document, there’s a little-known feature called “the Spike” that provides an alternative. Text that is added to Spike is cut from the document and there is no limit to the number of entries that can be added, meaning you can jump around the document cutting certain paragraphs, words or sentences and adding them to the Spike. You can then easily paste all of the cut text and easily paste it in the area of preference.

To add text to the Spike, highlight it and press {Ctrl]+[F3] simultaneously – this can be repeated as many times as required. To paste the contents of the Spike back into a document, you just need to press [Ctrl]+[Shift]+[F3].





Finally, Facebook’s new secret tool is finally out!

Facebook recently announced the launch of Business Manager, a tool that helps brands, app developers and agencies manage accounts, Pages, apps and permissions all in one platform.


Business Manager simplifies Facebook advertising efforts by integrating all aspects of Facebook marketing into one easy-to-use tool. This is useful for users who manage their own marketing or on behalf of a brand. For example, if the user is part of an in-house marketing team or their own personal business.

This tool also takes Facebook to a more professional level, since it separates personal from business experience. While people can use a personal email and login to access ad accounts and Pages for management, you won’t need to friend other team members at work just to collaborate. Business Manager allows you to also get notifications using a work email instead of personal address. BONUS: You wont need to switch from your personal account to “use as page” whenever you need to work on your ad campaigns.


1. View Pages, ad accounts, apps and permissions linked to your brand

2. Add people on your team who can access campaign assets and collaborate on tasks.

3. Manage external partners, like agencies or Preferred Marketing Developers (PMDs), that are integrated to your Pages, ad accounts and apps

4. For professional advertisers, you can organize all of your clients’ Pages, ad accounts and apps permissions, as well as collaboration permissions.

45. With Business Manager, you’re in total control of all aspects of your Facebook business advertising. You can add, delete and manage ad campaign accounts linked to your business

As well as add or remove permissions to employees and external partners for your ad accounts, apps and Pages.

The tool is very intuitive and designed to help users without a technical background work efficiently. With just a few clicks, it reduces time spent on setting up and managing pages in addition to campaigns. Team members and partners can easily view and organize what’s going on behind the scenes of a Facebook account. I highly recommend taking a few minutes to check out the tool for yourself to see if your business can benefits from features.

Right now Business Manager is only available to select users in the US. Facebook plans for a full roll-out internationally over the next couple of weeks.

To learn more or to get started, you can visit business.facebook.com.

So what do you think? Will you use Business Manager? Do you have access to Facebook Business Manager yet?
Leave a comment below!

* Images from Facebook for Business


Saffire would like to thank Jen Smith with Jen Smith Social for this great guest blog!



Saffire 101: SaffireMail

Earlier this week, Kendra was joined by our friend Jennie from Rodeo Austin to discuss why events should be using email marketing.  We had such a positive response, it only seemed right that this week’s Feature Friday was how-to create an email marketing campaign with SaffireMail!

Here are a few reasons why your event should be using email marketing:

•Email is the top revenue generator for many companies, even above social media!
•Email gives some of the fastest results, often within 24 hours
•Email is the most cost-effective marketing tool

Here is a quick tour of SaffireMail and some tips and tricks for you to use as you get ready to send your next marketing email!

Saffire 101: Interactive Event Map Module

We received such positive feedback from our customers about the interactive event map, that we decided to live by the motto the more the merrier!

The flexibility of the Saffire software gives you the chance to create exactly the website you want, down to each custom page.  After hearing such rave reviews of the interactive event map, we added the option of including a map on every page of your site.

Our Marketing Manager, Rebekah, will show you how to add an interactive map as you’re creating the exact page your event website needs.

Saffire 101: Mobile Redesign

It is estimated that by 2014, more people will access your website via a mobile device than a desktop computer.  This means that the future of the web is in the palm of your hand, and here at Saffire we make sure our clients are staying ahead of the curve.

As we have watched the mobile web browsing experience evolve over the last few months, we decided now was the perfect time to redesign our mobile websites to make them even more user-friendly.

In this video tutorial, Kendra will give you a quick tour of the new site and explain why a mobile site is important to the success of any event’s online presence.

Saffire 101: Help Desk

Customers tell us all the time that one of the reasons they wanted to work with Saffire was the ability to control their own website! 

But having control over your site doesn’t mean you won’t need a little help now and then.  As you are getting to know our software, you may have questions and our team has the answers!

And while our team isn’t available 24 hours a day 7 days a week (we do require a little bit of sleep), that doesn’t mean you should have to wait to find answers to your questions.  You should have access to help all the time!

We recently released the new and improved Saffire Help Desk so you can find answers to your questions whenever you need a little extra help.  Check it out!

Saffire 101: Cropping Tool

In one of our previous software updates, we introduced the ability to crop photos for your Saffire site to make sure you’re highlighting your images in the best way.  After using the cropping tool, we thought of ways to make it even better, including showing previews!

Watch this Saffire 101 video as Rebekah shows you how to use the cropping tool to enhance your photos.

Join Our Webinar “Social Networking”

Free Webinar!
Social Networking

Reserve Your Seat Now!
Space is limited.
Reserve your Webinar seat now at:

It seems like a new social media outlet is popping up every day, but let’s be clear: social media and social networking are not the same thing! Social media is an outlet for you to reach customers, but the network you create through interaction is your social network, and that needs to be your focus.From this Free Webinar you will learn:

  • What is the difference between social networking and social media?
  • How to incorporate new media into a traditional marketing mix
  • Creating an effective hashtag and other tricks for using Twitter
  • Making the most of the new Facebook Timeline
  • Cutting through the clutter to find the right social media for your event

Register now to join Cassie Roberts, Manager of Sales and Partnership, and Rebekah Hardage, Marketing Manager, as they help you decipher the social networking puzzle and what it can do for the success of your event.

Title: Social Networking
Date: Tuesday, May 15, 2012
Time: 2:00 PM – 3:00 PM CST

After registering you will receive a confirmation email containing information about joining the Webinar.

System Requirements
PC-based attendees
Required: Windows® 7, Vista, XP or 2003 Server

Macintosh®-based attendees
Required: Mac OS® X 10.5 or newer

Free Webinar!


Saffire 101: Update Your Fairs Everywhere Listing

Last fall, we partnered with our friends at the International Association of Fairs & Expos (IAFE) to launch a new kind of event calendar called Fairs Everywhere.

It’s hard to believe 2012 is going by so fast and it’s already May.  Many of you are putting the finishing touches on this year’s event while others have already started working on 2013! While you’re in planning mode, we wanted to offer a quick video tutorial to remind you just how easy it is to update your event’s listing.

And remember, if you upload at least one photo we will feature your event on our homepage as your event approaches!  You can’t beat free advertising, right?

Saffire 101: Homepage Features

Clients tell us time and again that one of their very favorite things about Saffire is the ability to control the content and photos on their homepage!  This allows you to keep your homepage up to date at all times with the latest information taking place at your event.

Today on Saffire 101, Aaron, our Technical Director, will teach you how to control and schedule updates to your homepage features.